Q. Do I have to scan in all my records before I can use the system?

A. Although some firms have decided to do that, there is another less aggressive approach. Scan in the patients on tomorrow's schedule. And you will gradually be eliminating the active patients.

Q. How long does it take to scan in the records?

A. There are several factors to consider:

• What is average number of pages in a patient's folder? To find this out pull out 100 folders and count the pages. Many find (including all the billing documents) an average of 40 - 50 pages per folder.



• Next how many patients per day does the doctor see? Simply take a count of the patient's seen for the past few weeks. If the average come to 40 patients with 45 pages that would be 1,800 pages. Using a 25-ppm scanner and creating the electronic patient folder this would take about 3 hours.



• We have a calculator that integrates all the various factors and determines how many pages per day you can expect to process. Those variables include work load, documents created and scanner speeds; all factored into the equation..

Q. How do I access these records once they are scanned and destroyed?

A. This is the BIG question. Some doctors only need to review their last page of notes and in those cases that page of the patient's record could be printed. However, a better solution is the wireless "Tablet PC". The "Tablet PC" is a laptop convertible. With a click of a button the screen LCD is switched from a laptop to a tablet. It looks and acts like a piece of paper.except with the touch of the writing instrument ALL the patient's records are available. Even better you write on it just like on paper and a copy is saved with the patient's records and optionally a copy is printed out for the billing clerk. A major side benefit it that you can access these records from anywhere (web available) at any time.vacation, home, even gold if your wireless let's you.

Q. I have many of my records already on the computer, do I have to print them and then scan them?

A. No, the unique software allows you to put them directly into the proper electronic folders. In fact almost anything that can be printed from windows (word, excel, email, faxes, etc.) is automatically converted into a print images as it is being stored. The print image is a permanent record and cannot be altered, thus providing additional security.

Q. Would it be alright if we included a link to the U.S. Department of Health and Human Services Web site on our organization's (agency's, company's) Web site?

A. In general, yes. The Web site of the U.S. Department of Health and Human Services (HHS) is a Federal Web site and is made available to everyone freely and without cost to the public. Organizations, agencies, groups, and companies may feel free to include links to the HHS Web site without the need to contact HHS. However, a number of HHS sites provide links to private sites. Please be sure if you access a Web site through the HHS site that you have not left an HHS-sponsored Web site. We do our best to let you know when a link is taking you off of our HHS-sponsored Web sites. Also, some HHS sites, such as Medlineplus and Healthfinder® have special link requirements.

Computer Filing Cabinet® is a complete turnkey in-house system. Ranging in cost from $9k to $68k or a monthly leases from $250, see our website for prices and info.

For details on the various options or about a dealership, call or email Henry Meyer - 800-886-7917 or hmeyer@solomoninstitute.com